MNTC’s Employment Services provides a referral service and makes no particular recommendations regarding employers. We make no representations or guarantees about positions posted by this office. We are not responsible for safety, wages, working conditions, or any other aspect of off-campus employment. Students are urged to perform due diligence in researching employers when applying for or accepting employment.
Sr Admin Support Spec
Position:
Full-Time
Expires: 06/22/2024
Salary: $16.00 - $18.00/hour
Job Description:
The Senior Administrative Support Specialist administers and supports the operation of the National Center for Disability Education and Training. This includes ordering supplies, assisting with travel and database entry, and event planning for Pre-ETS Specialist staff. This position will also prepare reports, including budgets and expenditures. Detail oriented and communication skills are requirements to fulfill duties.
Job Duties:
Resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence.
Maintains office files that may be of a confidential nature.
Schedules various appointments for office personnel and ensures administrative details are completed.
Receives incoming calls for office personnel and refers to appropriate person.
Records messages or responds to caller with routine information.
Serves as a contact person for other employees or the outside public.
Provides information regarding location or availability of materials, resources, and services.
Monitors and orders supplies for the office and completes requisitions.
Responsible for typing correspondence, manuscripts, lectures, and grant proposals
Reviews and responds to routine correspondence for program manager.
Prepares, processes and tracks facility and service agreements, collaborative agreements, and independent contractor forms.
Prepares various reports, to include but not limited to expenditures, budgetary records and staff schedules.
Makes copies and assembles materials.
May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
Opens, routes, and prepares incoming and outgoing mail.
May run errands for the department.
Plans and organizes logistics for meetings, trainings, and conferences.
Makes travel arrangements.
Performs related duties as assigned to successfully fulfill the function of the position.
Other Skills/Certifications Wanted:
Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate effectively verbally and in writing
Job Requirements:
High School Diploma or GED, AND:
24 months office, clerical, or administrative experience.